Farm machinery workshop softwareServiced by the hour, not the kilometre
Set MechOS to engine hours and every tractor, header and loader is read in hours: on the job, on the invoice and in the reminder that brings it back for its next service. Book the call-out to the farm, quote the job from your phone, and keep track of the parts that take weeks.
Engine hours, start to finish
Hours on every reading
The reading taken on the job goes on the invoice in hours, the machine’s last reading sits beside the box, and its service history lists the hours at each visit.
Reminders at the next service
A service reminder starts at the job’s hours plus your interval, 250 hours unless you set another, and you can change it on any job. It goes on its date, and your wording can include the hours it’s due at.
Machines with no plate
Tick Not registered on the card and the job shows it, so nobody takes it for a road test. The serial number goes in the VIN box.
Out at the farm
Jobs on the phone
Techs open their own jobs from My Jobs, with the address, start the timer, take photos and fill in checklists, all in the phone’s browser.
Call-outs booked online
Your booking page can ask whether the customer is coming to you or needs you to come to them, and takes the address when they do. You approve every request before it reaches the diary.
Paid before you leave
Send the invoice as a link the customer taps to pay by card, once your VenueSmart account is approved.
Parts that take weeks
Every job waiting on parts
The Parts Centre lists each job waiting on a part, with the supplier and the ETA to chase, until every part has arrived.
Orders that arrive in parts
Raise a purchase order, receive what turned up, and the rest stays on order. Stock only moves on what actually arrived.
Deposits on the job
Record a part payment and note it as a deposit. The job can be part paid and still wait on parts.
Show what you found
Checklists you write yourself
Make your own pre-season or harvest check, with OK, Soon or Now on each line, measurements and photos, and send the customer their copy as a link or a PDF.
Quotes approved from a link
The customer opens the quote on their phone, sees your photos, and approves or declines it. The answer comes back with the time.
What you get
- Each machine measured in km or engine hours
- Service reminders in hours, on your own interval
- Not registered machines marked on the job
- Jobs on the phone for techs in the field
- Online booking with call-outs to the customer
- Quotes approved from a link, with photos
- Parts Centre, purchase orders and deposits
- Your own checklists, with measurements and photos
- Pay-by-link invoices
Questions farm machinery workshops ask
Can a machine be serviced by engine hours?
Yes. In Settings, set New vehicles are measured in to engine hours, or switch one machine on its own card. Its readings, invoices and reminders are then in hours, and a reminder can say “or at 1,250 hours”.
What about machines with no rego?
Tick Not registered on the machine’s card, so everyone knows it can’t be road tested. The rego can stay blank, and the serial number goes in the VIN box.
Can we work out on the farm?
Yes. Techs see their own jobs on their phone, with the address. If you work mobile, customers booking online can ask you to come to them and give the address.
Can we take a deposit before ordering parts?
Yes. Record a part payment and note it as a deposit. The job stays on the Parts Centre list, showing what’s in and what isn’t, until every part has arrived.
How-to guides
- Set up service and follow-up remindersSwitch reminders on, then set one on the invoice — the next service, or a follow-up like brakes or tyres. MechOS emails or texts the customer for you.
- The technician screen (My Jobs)What a tech sees on the workshop floor: their jobs, the timer, photos, inspections and leave.
- Take booking requests from your websiteA public page where customers ask for a job, and a queue beside your calendar where you say yes or no.
- Send an estimate and convert it to an invoiceQuote the job, get the customer's approval, turn it into the final invoice.
- Manage jobs waiting on parts (Parts Centre)Shelve a job that's waiting on parts, track every order, and see when it's ready to book back in.
- Raise a purchase order and receive stockOrder stock from a supplier, then receive the delivery — including short and part deliveries.
- Record a paymentCash, bank transfer, or in-shop EFTPOS — log it against the invoice.
- Service checklists and inspectionsBuild checklist templates, fill them in on a job with photos, and share the report with the customer.
See it on your own jobs
Everything on this page is included at the founding price — $99 a month, locked for as long as you stay. Fourteen days free, no card, and you can bring your existing customers and history across.