Workshop compliance softwareNothing expires without telling you first
Licences, hoist inspections, test and tag, registrations, contractor insurance and scan-tool subscriptions — tracked in the same system as the jobs, with warning before any of it lapses.
The problem isn't remembering. It's that nobody owns it.
A workshop carries dozens of expiry dates. A technician’s licence. The hoist’s annual inspection. Test and tag on every lead in the building. Fire extinguishers. Registration on the courtesy cars. Your contractors’ public liability. The scan-tool subscription that quietly stops updating.
None of them are hard to renew. They lapse because they live in a filing cabinet, a wall calendar and three people’s heads — and the day you find out is the day an insurer, an auditor or a customer asks. MechOS keeps them where the work already is, and tells you before the date, not after.
What it actually tracks
Technician licences
Each tech’s licences recorded against their record with an expiry date — trade certificates, air-conditioning, high-risk work. The alert goes to the office, not to the person who has stopped looking at it.
Plant, equipment and assets
Hoists, compressors, jacks, stands, test equipment. An inspection date and a service interval per asset, with the certificate attached. When an assessor asks when the two-post was last inspected, the answer is a search, not an afternoon.
Vehicles you own
Courtesy cars, service vans, the ute. Registration and inspection dates alongside the rest of the fleet, which is the same place the loan-car agreements live.
Contractor insurance
Public liability and workers’ cover per contractor, with the expiry. A contractor whose insurance has run out is a problem you want to find before the job, not during the claim.
Subscriptions and software
Scan tools, technical data, the things that renew annually and go quiet rather than stopping loudly.
What you get
- One list of every expiry date in the business
- Alerts before the date, not a report after it
- Certificates and documents attached to the asset
- Service intervals per piece of equipment
- Licence expiry per technician
- Insurance expiry per contractor
- Registration and inspection on your own vehicles
- Included in the one plan — not an add-on tier
Why no one else does this
Shop management software is mostly built around the invoice. Booking, job, parts, payment — then the next car. Compliance sits outside that loop, so it gets left to a spreadsheet, and the American platforms Australian workshops get sold don’t carry it at all.
MechOS was built inside a working Gold Coast workshop rather than a product meeting, and this is one of the things that earned its place early: the owner was the person who would have worn a lapsed licence or an uninspected hoist. It is the same argument for the rest of the system — the compliance list is simply the part that has no equivalent anywhere else.
Questions workshops ask
How early does it warn me?
Anything due inside 60 days shows a warning badge. Once the date passes it shows as expired and goes on the dashboard’s alert list, next to technician and driver’s licence expiries, so one list covers everything with a date that could stop you operating.
What can I keep in it?
Your own vehicles and vans, and equipment such as hoists, scan tools, fire extinguishers and test-and-tag gear. Each item has an ID code, where it lives, photos, and the date that matters: the inspection, the service or the expiry.
Can I see what each van or hoist costs to run?
Yes. Every vehicle and asset has its own expenses list (fuel, servicing, tyres and insurance for a van; a service or a subscription for equipment), so what something actually costs you is a question you can answer.
Who keeps the odometer readings up to date?
Whoever has the van. Turn on KM check-ins for a vehicle and MechOS asks the person it’s assigned to for the reading, weekly, monthly or every so many days, the next time they open the app.
How-to guides
- Fleet vehicles, equipment and expiry datesRegister your own vans and workshop equipment so nothing expires without someone noticing.
See it on your own jobs
Everything on this page is included at the founding price — $99 a month, locked for as long as you stay. Fourteen days free, no card, and you can bring your existing customers and history across.